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Sep 26, 2017

GlobeMed Jobs: Operations Associate

GlobeMed is seeking an Operations Associate to join the Global Headquarters as an integral member of the operations team. The Operations Associate will work closely with the Director of Operational Systems to improve GlobeMed’s technology systems, support program operations, and manage office logistics. S/he will contribute to implementing solutions that increase organizational efficiency and benefit GlobeMed’s network of 2,000 students and more than 4,000 alumni.

Keep reading or download the full job description.


RESPONSIBILITIES

Program Operations (40%)

– Provide logistical support for four annual network wide-events, including securing event venues, managing relationships with vendors, running event registration, and coordinating travel and accommodation logistics for speakers and delegates.
– Manage the process for selecting and disbursing network grants and financial assistance to increase opportunity and access to GlobeMed programs.
– Manage the process for collecting waivers, health and safety information, and travel schedules for students traveling through GlobeMed’s Grassroots On-site Work (GROW) program.
– Support the creation and management of chapter governance practices and ensure compliance from GlobeMed chapters.

Systems Development (30%)

– Support the creation, adoption, and documentation of new internal systems to streamline workflows and improve organizational efficiency.
– Support the collection, analysis, and reporting of data through Salesforce for program and organizational learning.
– Maintain GlobeMed’s data in Salesforce through monthly data duplication management.
– Serve as a Salesforce “Super User” and champion among the staff.

Organizational Operations (20%)

– Manage organization’s annual renewals, including state and federal filings and health and non-health insurance renewals.
– Manage chapter-directed finance tracking and support accounting partners in making timely disbursements.
– Support full-time staff and volunteer hiring through timely correspondence with candidates.
– Refine and update staff and volunteer orientation materials and handbooks annually.
– Manage team meeting logistics, including scheduling, agenda-setting, and note-taking.
– Manage office logistics, including office layout, staff workspaces, and supply orders.
– Research and book travel and accommodation for staff attending external events.
– Other responsibilities as assigned.

Fundraising Operations (10%)
– Manage grant application and reporting timelines in Salesforce.
– Compile relevant data to assist with grants reports.
– Assist with prospect research to grow fundraising opportunities.
– Other responsibilities as assigned.


SKILLS

Required:

– Bachelor’s Degree
– 1+ years of operations and/or event management experience
– Superior organization and attention to detail
– Goal-oriented, logical thinker, problem solver
– Self-starting and independent, with ability to manage multiple ongoing projects and predict organizational needs
– Experience cultivating inclusive, equity-oriented spaces and dialogues.
– Extensive experience or certification in facilitation training.
– Excellent communication skills, written and verbal
– Experience curating and executing large-scale events for 150+ participants.
– Commitment to GlobeMed’s mission and vision
– Commitment to diversity and inclusion practices

Desired:

– Proficiency in Spanish
– Experience in GlobeMed as a student or partner
– Experience with Salesforce or another CRM platform


BENEFITS

– Starting salary: $40,000-44,000, commensurate with experience
– 89% coverage of medical and dental insurance plus some vision benefits
– Fifteen days paid vacation; four paid floating holidays; and one week paid of winter holiday
– Up to four remote work days per month
– Potential domestic and international travel
– Technology and professional development allowances
– Ventra Benefits Program (pre-tax transit account)
– Fun, learning- and relationship-oriented work culture
– Engagement in a strong community of passionate change-makers
– Office location in beautiful Evanston, bordering Lake Michigan and the city of Chicago.


HOW TO APPLY

If you have some or a majority of these skills, please send your resume and cover letter to jobs@globemed.org. Please include “Operations Associate – Your Full Name” in the subject line.

Priority applications will be accepted through October 4, 2017 and regular applications will be accepted through October 11, 2017. Interviews will be offered on a rolling basis until the position is filled. No phone calls, please.

GlobeMed provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, disability, marital or parental status, or any other basis prohibited by law. As an equal opportunity employer committed to inclusive hiring practices, we strongly encourage applicants of backgrounds that are underrepresented in global health, including people of color, people with disabilities, veterans, and lesbian, gay, bisexual, queer, transgender, and gender nonconforming people.


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